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Four Ways Technology Can Address Workplace Facility Management Challenges

As a facility manager, it’s important to stay updated with global standards and technology in a fast-paced world. Limitations, restrictions, and new challenges always affect the way we work, so it’s important to identify these obstacles immediately and address them effectively and efficiently.

Facility managers invest in moisture mitigation systems to protect their buildings and physical assets in manufacturing plants or commercial establishments. One example is the use of ASTM F3010.

There’s a lot of things to consider if you’re the facility manager of an office building. The good news is, technology is readily available to help make things quicker and convenient. To make better decisions in your organization, here are four ways technology can help you in workplace facility management.

Enhancing space utilization

For commercial enterprises, inefficient space utilization is costing companies thousands of dollars every year. Still, many facility managers and real estate leaders are unaware of the amount of space they are wasting in their portfolios. The main reason is the lack of criteria for space classifications for different locations. Another reason is the lack of visibility because of disparate or insufficient space management.

Companies with several offices spread out globally require at least one source of reliable space utilization data. This will allow them to differentiate one site from the others and identify how much available space employees need to apply necessary changes.

The first step to creating an effective space management technique is to establish the right set of standards in space classifications. Afterward, use a space management platform to consistently apply those standards across the organization. With this tool, it’s easy to determine cost-saving opportunities and understand the bigger picture of a real estate portfolio.

office expansions

Supporting workplace digital tools

The more a company grows, the more complex technologies it needs. Without an established standard, facility managers in each region or location would likely select software based on recommendations or personal preference. Almost instantly, every location has its own software platform for managing the workplace that comes with disparate solutions. Each one comes with different capabilities, terms, logins, monthly invoices, and user interfaces.

This can be a frustrating and confusing experience for commercial facilities managers, which causes a lot of wastes and duplication. The best way to prevent these wasteful technology expenses is to perform an office-wide inventory and assign one person or a committee to evaluate each software system.

The same approach applies to managing conference rooms. Bigger organizations require more meetings at a given time, which means there will be more meeting rooms to manage. But this doesn’t mean you can settle for any available room and make alternative arrangements for meetings.

There are simple tech solutions to help facility managers efficiently manage meeting rooms. This will help managers and employees to find available rooms and book them right away in just a few seconds. Plus, no paperwork to fill out.

When it comes to facility maintenance, facility management platforms can also help in managing multiple properties. Traditionally, facility managers implement a ticketing system for maintenance or service requests. With maintenance management software, managers can monitor service requests from a mobile-friendly platform. They can check maintenance status, assign tasks to the team, and receive alerts for upcoming preventative maintenance.

When looking for a digital solution for space management, look for technologies that come with multiple useful features and can completely replace several solutions to save money, time, and the hassle of going back and forth.

Planning workspace expansions

When a company grows fast, you have to consider its long-term growth and plan how the office can expand and move quickly. The problem is that many companies struggle with expansions, particularly large offices, since their size prevents them from moving forward.

Sometimes, it takes a large corporation more than a year to rebrand and renovate the workplace. Today, tech companies have developed a move management software to handle workplace expansions. This helps teams to determine available space and plan their move within a few days.

Enhancing employee experience

Part of facility management is putting occupant experience a priority. This means building occupants, particularly employees, should be able to easily and quickly navigate a large corporate environment.

Workplace applications, digital signage, and wayfinding software are available to remove the stress and friction from finding departments and meeting rooms. As you apply worthwhile changes to the physical workplace, your initiatives will help you establish an employee-centric economy and improve client satisfaction.

With technological advancements at their peak, facility managers should take advantage of tech solutions to improve occupant experience at their organization. Workplaces play a critical role in improving employee well-being, so addressing facility management challenges along the way can make a big difference. Once you have determined the pressing issues faced by your company, it’s easy to identify the right technology to solve them.

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